Start with reconciliation exceptions
Choose one queue: unidentified receipts, missing documents or entries awaiting classification. The agent gathers records and suggests matches with source evidence. The analyst approves or returns the proposal. This workflow measures preparation gains without giving the model authority over accounting balances.
Organize payables, receivables and cash
For payables, highlight upcoming due dates, incomplete documents and discrepancies. For receivables, gather collection history, disputes, due dates and evidence. In cash flow, separate actuals from forecasts and expose receipt and payment assumptions. An email promise is not bank settlement; retain the source and date of each update.
A traceable close
Create a checklist by entity and accounting period with ownership, dependencies and supporting documents. The agent can follow up on exceptions, explain differences and prepare proposed entries. Accounting policy, the chart of accounts and approved rules must come from company sources. ERP records the authorized entry, and review preserves the link between document, proposal, approver and final record.
Tax, SPED and tax reform
Use AI to organize documents, compare master data and flag inconsistencies for the tax team. Fiscal SPED, accounting SPED and inventory information must be handled under the applicable filing and layout, not as one obligation called Inventory SPED. Tax calculation, classification, signing and submission remain subject to specialist validation. For Brazilian tax reform, maintain dated, versioned official guidance instead of using model memory as a calculation rule.
Control irreversible actions
Payment proposals, bank-detail changes, receivable write-offs, offsets and final postings must follow company approval rules. Separate preparation from approval. Record who authorized the action, what changed and where the evidence is. Platform logs help investigate instrumented actions but do not replace accounting records or independently demonstrate tax compliance.
Evaluate before the next close
Reprocess an authorized sample from a closed period without writing to the official ledger. Compare proposed classification, retrieved evidence, preparation hours and reviewer rework. Measure cost per correctly resolved exception and the share of items requiring investigation. Move to production with acceptance criteria agreed by finance, accounting and technology.
Sources and references
- Receita Federal — SPED Checked on
- Receita Federal — Reforma Tributária do Consumo Checked on
Build an assessment using your numbers
Gather this information to scope the work with Zild. During the conversation, we assess integrations, owners and how to measure outcomes.
- A financial process and its owners
- Current costs, volume and review time
- The correct outcome and approval limits
Describe the process in the form; samples and documents can be prepared later without confidential data.
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